Complete Feature Tour

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A deep dive into everything Training Tracker can do for your team — from scheduling to graduation.

Manager Dashboard Smart Scheduling Session Ratings Roadmaps Employee Profiles Trainer View Trainee View Messaging Guest Trainer
Manager Dashboard

Your command center for all things training

See what matters at a glance: upcoming sessions, team progress, and recent activity. Everything a manager needs on one screen.

KPIs that tell the full story

Color-coded stat cards surface exactly what needs your attention: how many sessions are scheduled, how many are completed this month, and how many trainees are currently active.

  • At-a-glance stats update in real time
  • Quick-action buttons for common tasks
  • Recent activity feed shows the latest evaluations
  • Launchpad cards for creating schedules, adding employees, and more
12
Scheduled
48
Completed
6
Active Trainees
Upcoming Session
Front Counter — Jordan R. with Chris M.
Saturday, Feb 15 at 8:00 AM
Today
Recent Activity
CM
Chris M. rated Jordan R. on Front Counter
4.5 2 hours ago
Smart Scheduling

Build a full training week in one click

Upload your work schedule, and the smart scheduler automatically pairs trainees with qualified trainers across every shift.

Eliminate the spreadsheet shuffle

The Smart Scheduler reads your uploaded work schedule PDF, identifies who is working when, and auto-generates a training schedule that respects position qualifications and availability.

  • Upload PDF work schedules for automatic shift detection
  • Auto-pair trainees with qualified trainers
  • Blind schedule mode hides assignments until session time
  • Publish, unpublish, or delete entire weeks
  • Drag-and-drop manual adjustments
Training Schedules
Smart Schedule
Manual
Feb 10 – Feb 16
Current week • 8 sessions
Published
Feb 17 – Feb 23
Next week • 5 sessions
Draft
Week Detail — Feb 10
Day Position Trainer Trainee
Tue Front Counter
CM
Chris
JR
Jordan
Thu Drive Thru
CM
Chris
ML
Morgan
Sat Front Counter
CM
Chris
JR
Jordan
Session Ratings

Detailed feedback on every skill, every session

Custom criteria per position with color-coded 1–5 scales. Trainers submit evaluations in under two minutes.

Built for speed and specificity

Each position has its own set of rating criteria (speed, accuracy, guest interaction, etc.). Trainers tap a number, optionally leave a comment, and submit. The system aggregates scores automatically.

  • Custom skill descriptors per position
  • Color-coded 1–5 buttons (red to green)
  • Optional per-criteria comments
  • "Needs Attention" flag for manager follow-up
  • Overall notes for session-level context
Rate Session
Jordan R. — Front Counter
Knowledge & Accuracy
1
2
3
4
5
Speed of Service
1
2
3
4
5
Guest Interaction
1
2
3
4
5
Needs to greet guests more consistently
Flag for manager attention
Submit Evaluation
Training Roadmaps

Every position has a clear path forward

Define ordered training steps for each position. Trainees must master each step before unlocking the next one.

Structured progression, not random sessions

Roadmaps ensure every trainee gets the same quality of training. Steps are completed in order, and the system automatically tracks where each person stands.

  • Define steps for each position (Register Basics → Order Taking → ...)
  • Steps lock/unlock automatically based on completion
  • Visual progress bar shows completion percentage
  • Minimum score threshold to advance
  • Manager can assign any trainee to a roadmap
Front Counter Roadmap
40% Complete
Register Basics 4.8 / 5
Order Taking 4.5 / 5
Speed & Accuracy In Progress
Suggestive Selling Locked
Guest Recovery Locked
2 of 5 steps complete40%
Employee Profiles

Every team member's full training story

Session transcripts, mastery badges, roadmap progress, and internal notes — all in one place.

Know who is ready and who needs more time

Each employee has a profile showing every session they have completed, their average scores per position, their roadmap progress, and mastery badges for positions they have graduated from.

  • Per-position training scores and session history
  • Green mastery badges when positions are completed
  • Internal notes visible only to managers
  • Role indicators (Manager, Trainer, Trainee)
  • One-click graduation when a trainee is ready
JR
Jordan R.
Trainee Active
Sessions
8
Avg. Score
4.2
Roadmap
40%
Training Transcript
Front Counter
4.5
6 sessions
Drive Thru
3.9
2 sessions
Register Basics Order Taking
Trainer View

What your trainers see when they log in

A focused dashboard built for trainers, showing their assigned sessions, floor coverage gaps, and one-tap session submission.

Trainer Dashboard

Trainers see their own stats, their next scheduled session (with a "Start Session" button), and any overdue evaluations. Floor coverage shows unclaimed training spots they can volunteer for.

  • Personal stat cards: Scheduled, Completed, Floor Active
  • Next session hero card with "Start Session" action
  • Overdue sessions highlighted in red
  • Floor coverage with "Claim" buttons
  • Quick Train button for on-the-fly evaluations
Hi, Chris
Trainer Dashboard
Quick Train
3
Scheduled
24
Completed
1
Floor Active
Next Session
Front Counter — Jordan R.
Training on Front Counter basics
Today
Start Session
Overdue — 2 days ago
Drive Thru — Morgan L.
You need to submit this evaluation
Trainee View

Trainees see their own progress

A personal dashboard showing upcoming assignments, completed sessions, and roadmap progress so trainees always know where they stand.

Trainee Dashboard & Roadmap

Trainees log in and see their upcoming session, recent scores, and a live roadmap showing which steps they have completed and what is next. No guessing, no asking the manager.

  • Personal stat cards: Scheduled, Completed, Upcoming
  • Next assignment hero card
  • Live roadmap progress with step-by-step status
  • Full session history with scores and trainer names
  • "What is next?" guidance card
JR
Welcome back, Jordan
Here is where you stand.
2
Scheduled
8
Completed
1
Upcoming
Next Assignment
Front Counter — Speed & Accuracy
With trainer Chris M. • Saturday, Feb 15
Today
Roadmap Progress
Front Counter
5 steps • 2 complete
40%
Team Messaging

Keep training conversations in one place

Real-time channels and direct messages built right into Training Tracker. No more switching between apps.

Channels, DMs, and more

Create team channels for announcements, position-specific discussions, or general chat. Send direct messages to any team member. All within the same tool you use for training.

  • Team channels with customizable names
  • Direct messages between any two users
  • Real-time message delivery
  • Unread indicators and notification badges
  • Dark sidebar with channel list
Channels
general
training-updates
front-counter
Direct Messages
CM
Chris M.
JR
Jordan R.
# general
Chris M.
Jordan did great on front counter today. Really picking up speed!
Nice! That is what I like to hear. Keep pushing accuracy next session.
Sara R.
Who has drive thru covered tomorrow AM?
Type a message...
Guest Trainer Mode

Anyone can train, no account needed

When the scheduled trainer calls out or you have a last-minute trainee, generate a one-time link and share it by text.

One-time links, zero friction

Generate a QR code or shareable link for any session. The guest trainer opens it on their phone, fills out the rating form, and submits. The evaluation appears in the system just like any other session.

  • QR code and copyable link generated instantly
  • One-tap SMS sharing via native text message
  • Link expires after 24 hours or first use
  • Guest sessions clearly labeled in the trainee's history
  • No login or account creation required
Guest Trainer Link
For Jordan R. — Front Counter
Scan to try Training Tracker Classic
trainingtracker.me/guest/train/a8f2c...
Copy Link
Send via Text
Scan the QR code to try Training Tracker Classic

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